Medical Administrator/Trainee

Hours and Pay:

  • 12-20 hours/week (M W F, 4 hours/day) during Trainee Status.
  • Starting $12-14/hour depending upon experience and education
  • Potential for growth in wage and hours depending upon performance and willingness to expand duties. We are a growing business with a 13 year track record of success and good will in the Christian counseling community of Eastern North Carolina.
  • Position Available: mid December 2021.

Duties:

  • Learn, operate, and master Electronic Health Records (EHR) System (Simple Practice)
  • File insurance through EHR System
  • Log client and payor payments into EHR with accuracy
  • Track payments for payroll with accuracy
  • Enter new patient data into system with accuracy
  • Answer phone, return calls, schedule appointments
  • Interact with clients, therapists, and general public
  • Compose business letters and interact with insurance and vendor professionals
  • Track CEUs and licenses/certifications and deadlines for owner of business/practice
  • Track deadlines for Independent Contractor (IC) Information and request information from ICs
  • Scan/Fax records, forms, documents securely into electronic records system or other mental health systems
  • Clean office twice weekly
  • Maintain clean office environment
  • Keep Practice Owner apprised of office needs.

Minimum Qualifications

  • Ability to maintain confidentiality of client data and practice colleagues, referral sources, and business in general.
  • Currently enrolled in a program related to Health Information Management or similar program.
  • Ability to use Microsoft Office including Microsoft Word and Microsoft Excel.
  • Ability to compose and format business letters on behalf of Practice Owner.
  • One year experience using Simple Practice or similar Electronic Health Records system, or a commensurate amount of education and experience.
  • Basic Social Media Skills for making posts
  • Ability to locate, find and format posts of Christian Scripture and themes for our Facebook Page.

Desired Qualifications

  • In addition to minimum qualifications, we desire a successful second year student currently enrolled in an AAS or BS in Medical Office Administration program.
  • One year EHR experience.
  • Experience with payroll and ability to use MS Excel
  • Microsoft Office Experience – Proficient in MS Word and MS Excel
  • Maintain Facebook Page for Mental Health Practice
  • Ability to work on projects with Owner of Business as we continue to expand the practice.
  • Ability to assist in the hiring of cleaning service once adapted to the job.
  • Ability to grow into a management position.
  • Submit suggestions to Practice Owner for consideration of improving operation of business.

Computer skills

  • Knowledge of Windows Operating System.
  • Knowledge of Chrome Browser.
  • Use Microsoft Office (Word and Excel) effectively to complete payroll and formal business letters.
  • Use Google Sheets effectively on various projects with Practice Owner.

Communication Skills

  • Take messages accurately and timely deliver to staff/therapists in a secure and safe manner.
  • Ensure all messages are documented properly.
  • Follow up on projects and duties, keep a calendar, communicate needs to Independent Contractors and Owner.
  • Work with your colleagues amicably.
  • Ability to apply the Matthew 18 principle in your dealings with other Christian believers.

Aptitudes:

  • Organized and detail oriented.
  • Ability to work independently.
  • Able to maintain strict confidentiality.
  • Prompt and dependable.
  • Able to communicate with clients who have emotional challenges.
  • Able to communicate your own needs effectively to Practice Owner and Independent Contractors.

Minimum Physical Requirements:

Ability to lift 20-50 lbs.
Ability to sit for several hours at a time, if needed.
Ability bend and stoop on a daily basis, (cleaning tasks and maintaining clean office).

Contact Information:

Send your resume and three references by December 8, 2020 to Barbara Kohler, Private Practice Owner at barbara@thekohlergroup.net. Interviews will be held on Friday, December 11, 2020 by zoom or in person (applicant’s preference).